How to Write Better Progress Notes (with AI)

Progress notes are a cornerstone of quality mental health care—but most therapists agree: writing them by hand can be stressful and time-consuming. Thankfully, technology is making this task easier, faster, and more accurate.

Today, let’s look at how AI and TheraPulse can help you write better progress notes—without extra effort.

3 Quick Tips for Better Progress Notes

1. Start With Session Highlights
   At the beginning of your note, mention the most important topics covered in the session. For example, note any updates about the client’s mood, recent life changes, or breakthroughs related to their goals. AI transcription makes it easier by capturing these points directly from your conversation.

2. Document Interventions and Client Response 
   Clearly state which techniques or interventions you used, such as CBT exercises, mindfulness prompts, or guided discussions. Then, add the client’s direct responses—what they said or how they reacted. With AI, you can quickly pull client statements and therapist interventions from the transcript instead of relying solely on memory.

3. Note Plans and Follow-Up Actions 
   Summarize what you and your client agreed to do next. Include goals for the next session, new strategies to try, or referrals made. AI-generated notes can highlight any action steps discussed during the session, making follow-ups much easier to track.

How TheraPulse Makes This Even Easier

TheraPulse uses smart AI to listen to your in-person or online sessions, then creates a draft note in moments. You can:

• Transcribe therapy sessions live – Let AI handle the listening and writing

• Use voice dictation – Just talk and let TheraPulse organize your thoughts

• Upload your recordings – Turn any audio file into a neat progress note

Once you get your draft, you can review, make small edits, and save hours each week.

Why AI Notes Are Better

• Consistency: Every note follows the format you choose

• Speed: Most notes are ready in under 60 seconds

• Detail: AI catches details you might miss, so nothing is left out

• Security: All notes are stored with HIPAA-compliant encryption

Try It Out

Not using TheraPulse yet? Discover why more mental health professionals are turning to AI transcription software for therapists to streamline paperwork and reclaim time for clients.

Have questions or want to see a demo? Reply to this email—we’re here to help.